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WhoCanBeThere
Make a sign-up sheet How it works Pricing Articles Who it's for Youth sports leagues Sports tournaments Music festivals Special Olympics

No ads. No chasing. Just volunteers who show up.

Describe what you need and we'll draft the sheet. Share one link, volunteers claim a spot without an account, and we send the reminders.

or build it step by step

Free to start, no card. Next we ask for your email and send a link; your sheet is drafted when you open it.

Volunteers getting a community hall ready before a pancake breakfast: one ties an apron, one carries plates, one sets out mugs, with a clipboard sign-up sheet and a phone on the table.

For every event that runs on volunteers.

Leagues, festivals, food shelves, service clubs and churches. If it needs people in the right place at the right time, it fits on a sheet.

How it works

Describe it. Share it. They show up.

  1. Your sheet, drafted

    Jobs, times, spots and shifts from your own words. Change anything before you share it, and set it to repeat when it's a standing need.

  2. One link to share

    Post it, email it, or text it to your list from WhoCanBeThere. Volunteers pick a spot with their name, email and phone. No account, no app, no password.

  3. Reminders, then check-in

    Everyone gets a confirmation and an add-to-calendar link, then a reminder before their shift by email, and by text if they opt in. On the day, check people in or let them check themselves in from the reminder.

Maple Street Lions: Griddle 7:00 AM. Check-in: [link] (no reply)

Example sheet and text reminder with made-up names. The layout and message format are the real ones.

“I'm very thankful we found WhoCanBeThere! It cut about 80% of my volunteer coordination time and we can offer our volunteers a more friendly, personal experience as well. I have a newfound happiness in this position.”
Brandy AndersonLakes Jam
“WhoCanBeThere was huge. This was by far our best year for volunteers. We had only 1–2 days when we didn't have enough volunteers and in past seasons that would be nearly weekly.”
Jaimie FahrnerSandwich Baseball

Some of the organizations that have used WhoCanBeThere

  • CRMC
  • Lakes Jam
  • Sharing Bread
  • Bridges of Hope
  • LAPS
  • Sandwich Baseball
  • Free Geek
  • Operation Sandwich
  • Sherburne United Way
  • Special Olympics Texas
  • Special Olympics Oklahoma
  • Lakes Area United Way
  • United Way of West Central Minnesota
  • Holiday Express

Running a network of organizations?

United Ways and regional groups use WhoCanBeThere to connect member organizations and give volunteers one community page to find opportunities across all of them.

Talk to us

Your next sign-up sheet starts here.

Describe what you need and get a draft you can edit. Share one link, and let the reminders do the chasing.

Make a sign-up sheet See pricing

Free to start. No card needed.